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General Rules


Attendee Conduct & Liability
Attendees must abide by all applicable laws, codes, regulations, ordinances, rules (including the rules of the convention), and all directions given by the Convention Staff and/or the convention site. Attendees assume all risks and responsibility for attending the Baseball Winter Meetings, Baseball Trade Show, and all events related to them.

ATTENDEES AGREE THAT THE NATIONAL ASSOCIATION OF PROFESSIONAL BASEBALL LEAGUES, INC. ("NAPBL"), PROFESSIONAL BASEBALL PROMOTION CORP. (THE "ORGANIZER"), MAJOR LEAGUE BASEBALL, GAYLORD OPRYLAND RESORT & CONVENTION CENTER AND ALL OF THEIR RESPECTIVE OWNERS, SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, AND ATTORNEYS SHALL NOT BE LIABLE TO ANY ENTITY OR INDIVIDUAL FOR ANY LOSS, DAMAGE, OR INJURY ARISING OUT OF OR RELATING TO (i) ANY NEGLIGENT, RECKLESS OR INTENTIONAL ACT OR OMISSION OF ATTENDEES (OR ANY OF ATTENDEES' OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS) OR (ii) ANY VIOLATION OF ANY APPLICABLE LAW, CODE, REGULATION, ORDINANCE, OR RULE BY ATTENDEES (OR ANY OF ATTENDEES' OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS). EACH EVENT LISTED IN (i) AND (ii) IS AN "INDEMNIFIED EVENT. ATTENDEES AGREE TO INDEMNIFY AND HOLD HARMLESS NAPBL, ORGANIZER, MAJOR LEAGUE BASEBALL, GAYLORD OPRYLAND RESORT & CONVENTION CENTER, AND ALL OF THEIR RESPECTIVE SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, AND ATTORNEYS AND INSURERS FROM ANY AND ALL CLAIMS, THREATS, DAMAGES, INJURY, LOSSES, LIABILITY, SUITS, ACTIONS, DEMANDS, JUDGMENTS, PROCEEDINGS (WHETHER LEGAL, EQUITABLE, ADMINISTRATIVE, OR OTHERWISE), COSTS, AND EXPENSES (INCLUDING WITHOUT LIMITATION ATTORNEYS' FEES) RELATING TO OR ARISING FROM AN INDEMNIFIED EVENT.

Baseball Winter Meetings General Attendance Policy
The Baseball Winter Meetings are not open to the general public. In order to attend, you must be a member of The National Association of Professional Baseball Leagues Inc., d/b/a Minor League Baseball¨, Major League Baseball, a Baseball Trade Show Exhibitor, a PBEO¨ Job Fair Attendee, or an Approved Non-Member. Non-Member applications must be approved prior to registration and will be considered on a case-by-case basis, in Minor League Baseball's sole discretion.

Any company that is in the business of selling a product or service to any Minor League or Major League Baseball club or league can only attend the Baseball Winter Meetings as a Baseball Trade Show Exhibitor.

Any professional or amateur sports league, club, or organization must go through the Non-Member approval process as mentioned above and will be considered on a case-by-case basis, in Minor League Baseball's sole discretion.

Minor League Baseball, in its sole discretion, reserves the right to refuse admittance to any person or entity for any lawful reason. A member that has previously purchased a Name Badge Only may purchase an upgrade to a full registration package which includes tickets to all events by paying the on-site registration fee.

Non-transferable Convention Name Badges
A convention name badge serves as a license for admission to the Baseball Winter Meetings and Baseball Trade Show. Convention name badges are required to gain entry to the Baseball Trade Show. Convention name badges are non-transferable. Convention name badges must be worn at all times and must be presented upon request. Tickets are required to attend special events and are not transferable. Minor League Baseball reserves the right in its sole discretion to terminate an Attendee's license at any time and require the Attendee to leave the premises. Anyone so removed from the convention will not receive any refund of fees previously paid. Re-entry to the convention will not be allowed. In addition, Minor League Baseball reserves the right in its sole discretion to terminate an Attendee's license at any time and require Attendee to leave the premises if an Attendee presents a name badge that does not belong to him or her or cannot produce required identification. Sharing name badges is strictly prohibited.

Children's Attendance Policy
Children age 4 and older must have a ticket and convention name badge to gain entry to the Baseball Trade Show and Baseball Winter Meetings special events. Costs for children age 4 or older are the same as for adults.

Registration vs. Room Reservation Policy
A person must be fully registered to attend the Baseball Winter Meetings in order to reserve housing through the Baseball Winter Meetings Housing Office. A deposit equivalent to one night's stay per room reserved is required to process the housing form.

Lost/Replacement Policy If you lose or leave your registration materials at home, a replacement name badge can be purchased on site at the Baseball Winter Meetings registration counter. If you lose special event tickets or a full passport, the charge for a replacement is the face value of the individual ticket or full passport. Upon your return home, a refund will be issued if you return all materials intact to our offices.

Use Of Likeness
Attendee irrevocably consents to NAPBL and Organizer, and their employees, agents and personnel using the likenesses of Attendee and Attendee's employees, agents, personnel, invitees, and guests for purposes including, without limitation, the operation of the Baseball Winter Meetings and Baseball Trade Show, publicity, marketing, and promotion of the Baseball Winter Meetings and Baseball Trade Show and other programs. Attendee understands and agrees that the likenesses may be copied and distributed by various methods, including, without limitation, photography, video, television, websites, brochures, email advertisements, magazines, and newspapers. Attendees and Exhibitor understand that, although NAPBL and Organizer will endeavor in good faith to use the likenesses in accordance with standards of good judgment, NAPBL and Organizer cannot warranty or guarantee that any further dissemination of the likenesses will be subject to NAPBL and Organizer's control. Accordingly, Attendee, on behalf of himself, herself or itself and all if its employees, agents, personnel, invitees, and guests, releases NAPBL and Organizer from any and all claims and liability related to the likenesses or the dissemination thereof.

Use of Email Address
Email addresses of registrants are shared with Baseball Winter Meetings Sponsors so that sponsors can provide information about industry products and reviews. In addition, if you reserve housing through the Baseball Winter Meetings Housing Office, your email address will be given to your assigned hotel in order to send hotel confirmation numbers.


Baseball Winter Meetings Baseball Trade Show Baseball Winter Meetings PBEO Job Fair