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The Official Site of Minor League Baseball

2013 Winter Meetings - Policies

GENERAL RULES

Attendee Conduct & Liability

Attendees must abide by all applicable laws, codes, regulations, ordinances, rules (including the rules of the convention), and all directions given by the Convention Staff and/or the convention site. Attendees assume all risks and responsibility for attending the Baseball Winter Meetings, Baseball Trade Show, and all events related to them.

ATTENDEES AGREE THAT THE NATIONAL ASSOCIATION OF PROFESSIONAL BASEBALL LEAGUES, INC. ("NAPBL"), PROFESSIONAL BASEBALL PROMOTION CORP. (THE "ORGANIZER"), MAJOR LEAGUE BASEBALL, STARWOOD HOTELS & RESORTS WORLDWIDE, INC., DISNEY’S YACHT & BEACH CLUB RESORTS, AND ALL OF THEIR RESPECTIVE OWNERS, SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, AND ATTORNEYS SHALL NOT BE LIABLE TO ANY ENTITY OR INDIVIDUAL FOR ANY LOSS, DAMAGE, OR INJURY ARISING OUT OF OR RELATING TO (i) ANY NEGLIGENT, RECKLESS, OR INTENTIONAL ACT OR OMISSION OF ATTENDEES (OR ANY OF ATTENDEES' OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS) OR (ii) ANY VIOLATION OF ANY APPLICABLE LAW, CODE, REGULATION, ORDINANCE, OR RULE BY ATTENDEES (OR ANY OF ATTENDEES’ OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS). EACH EVENT LISTED IN (i) AND (ii) IS AN "INDEMNIFIED EVENT.” ATTENDEES AGREE TO INDEMNIFY AND HOLD HARMLESS NAPBL, ORGANIZER, MAJOR LEAGUE BASEBALL, STARWOOD HOTELS & RESORTS WORLDWIDE, INC., DISNEY’S YACHT & BEACH CLUB RESORTS, AND ALL OF THEIR RESPECTIVE SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, ATTORNEYS, AND INSURERS FROM ANY AND ALL CLAIMS, THREATS, DAMAGES, INJURY, LOSSES, LIABILITY, SUITS, ACTIONS, DEMANDS, JUDGMENTS, PROCEEDINGS (WHETHER LEGAL, EQUITABLE, ADMINISTRATIVE, OR OTHERWISE), COSTS, AND EXPENSES (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES) RELATING TO OR ARISING FROM AN INDEMNIFIED EVENT. 

Baseball Winter Meetings General Attendance Policy

The Baseball Winter Meetings are not open to the general public. In order to attend, you must be (i) a member of The National Association of Professional Baseball Leagues Inc., d/b/a Minor League Baseball, or Major League Baseball, (ii) a Baseball Trade Show Exhibitor, (iii) a PBEO Job Fair Attendee, or (iv) an Approved Non-Member. Non-Member applications must be approved prior to registration and will be considered on a case-by-case basis, in Minor League Baseball's sole discretion. 

Minor League Baseball and Major League Baseball clubs and leagues may only register, purchase additional tickets or name badges, and request housing for individuals who are employed by their organization.

Any company that is in the business of selling a product or service to any Minor League Baseball or Major League Baseball club or league can only attend the Baseball Winter Meetings as a Baseball Trade Show Exhibitor. 

Any professional or amateur sports league, club, or organization must go through the Non-Member approval process as mentioned above and will be considered on a case-by-case basis, at Minor League Baseball's sole discretion. 

Minor League Baseball, in its sole discretion, reserves the right to refuse admittance to any person or entity for any lawful reason. A member that has previously purchased a 'Name Badge Only' registration may purchase an upgrade to a full registration package that includes tickets to all events by paying the on-site registration fee. 

Non-Transferable Convention Name Badges

A convention name badge serves as a license for admission to the Baseball Winter Meetings and Baseball Trade Show. Convention name badges are required to gain entry into the Baseball Trade Show. Convention name badges are non-transferable. Convention name badges must be worn at all times and must be presented upon request. Tickets are required to attend special events and are not transferable. Minor League Baseball reserves the right, in its sole discretion, to terminate an Attendee's license at any time and require the Attendee to leave the premises. Anyone so removed from the convention will not receive any refund of fees previously paid. Re-entry to the convention will not be allowed. In addition, Minor League Baseball reserves the right, in its sole discretion, to terminate an Attendee's license at any time and require Attendee to leave the premises if an Attendee presents a name badge that does not belong to him or her or cannot produce required identification. Sharing name badges is strictly prohibited. 

Children's Attendance Policy

Children ages four and older must have a ticket and convention name badge to gain entry to the Baseball Trade Show and Baseball Winter Meetings special events. Costs for children ages four or older are the same as for adults.

Registration and Room Reservation Policy

A person must be fully registered to attend the Baseball Winter Meetings in order to reserve housing through the Baseball Winter Meetings Housing Office. A deposit equivalent to one night's stay per room reserved is required to process the housing form. 

Lost/Replacement Policy

If you lose or leave your registration materials at home, a replacement name badge can be purchased on-site at the Baseball Winter Meetings registration counter. If you lose special event tickets or a full passport, the charge for a replacement is the face value of the individual ticket or full passport. Upon your return home, a refund will be issued if you return all materials intact to our offices 14 days after the last day of the event.

Use of Likeness

Attendee irrevocably consents to NAPBL and Organizer, and their employees, agents, and personnel, using the likenesses of Attendee and Attendee's employees, agents, personnel, invitees, and guests for purposes including, without limitation, the operation of the Baseball Winter Meetings and Baseball Trade Show, publicity, marketing, and promotion of the Baseball Winter Meetings and Baseball Trade Show and other programs. Attendee understands and agrees that the likenesses may be copied and distributed by various methods, including, without limitation, photography, video, television, websites, social media, brochures, email advertisements, magazines, and newspapers. Attendees and Exhibitor understand that, although NAPBL and Organizer will endeavor in good faith to use the likenesses in accordance with standards of good judgment, NAPBL and Organizer cannot warranty or guarantee that any further dissemination of the likenesses will be subject to NAPBL and Organizer's control. Accordingly, Attendee, on behalf of himself, herself or itself and all of its employees, agents, personnel, invitees, and guests, releases NAPBL and Organizer from any and all claims and liability related to the likenesses or the dissemination thereof. 

Use of Email Address

Email addresses of registrants are shared with Baseball Winter Meetings Sponsors so that sponsors can provide information about industry products and reviews. In addition, if you reserve housing through the Minor League Baseball office, your email address will be given to your assigned hotel in order for them to send registrants hotel confirmation numbers.

Rebates

Professional Baseball Promotion Corp. will receive a room rebate in the amount of $3 per room night from Disney Resort Destinations (d.b.a. Disney's Yacht & Beach Club Resorts). The rebate will help offset the costs of putting on the Baseball Winter Meetings, Baseball Trade Show and related events.

©2013. Minor League Baseball™, MiLB™, Minor League Baseball™ Promotional Seminar, Baseball Winter Meetings™, Baseball Trade Show™ and PBEO® Job Fair trademarks and copyrights are the property of Minor League Baseball. All rights reserved.