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The Official Site of Minor League Baseball

2018 Trade Show - Exhibitor Info


EXHIBITOR INFORMATION

CONTACT INFORMATION

SHOW MANAGEMENT/ORGANIZER
Baseball Trade Show/Minor League Baseball
Eileen Sahin-Murphy
9550 16th Street North
St. Petersburg, FL 33716
Phone: 727-456-1706
Email: TradeShow@MiLB.com
Web: www.BaseballTradeShow.com

OFFICIAL SHOW CONTRACTOR/SHOW DECORATOR
The Expo Group
Zachary Wintin
5931 W. Campus Circle Drive
Irving, TX 75063
Direct: 972-580-9000 ext. 1438
Email: ZWintin@theexpogroup.com
Web: www.TheExpoGroup.com

BASEBALL TRADE SHOW EXHIBIT HALL LOCATION
Mandalay Bay Resort and Casino
Shoreline Exhibit Hall
3950 S. Las Vegas Blvd.
Las Vegas, NV 89119
Phone: 877-632-7700
Web: www.MandalayBay.com

Exhibit Schedule

Sunday, December 9

Exhibitor Move-In8 a.m. - 5 p.m.
 

Monday, December 10

Exhibitor Move-In8 a.m. - Noon
Baseball Trade Show2 - 7 p.m.
Trade Show Happy Hour*5 - 7 p.m.
 

Tuesday, December 11

Baseball Trade Show10 a.m. - 4 p.m.
 

Wednesday, December 12

Baseball Trade Show†9 a.m. - Noon
Exhibitor Move-OutNoon - 10 p.m.
 

Thursday, December 13

Exhibitor Move-Out‡8 a.m. - Noon


*Trade Show Happy Hour will include hosted beer bars, as well as cash liquor bars.
†Job Seekers will not have access to the trade show during this time.
‡All exhibits must be broken down and moved-out by noon.

Exhibitor Benefits

Trade Show
Attendees enjoying the 2017 Baseball Trade Show.
  • Audience: Access to the largest gathering of baseball executives in the country.
  • Buyer's Guide: Exhibiting companies' contact information will be listed in the print version of the Baseball Trade Show Buyer's Guide that is distributed to attendees at the show, as well as in an online version that is available for attendees throughout the year. To view last year's edition, visit https://bit.ly/2GuozOY.
  • Badges: Three exhibitor badges per 10'-by-10' booth. The exhibitor badge allows admission to the exhibit hall and all educational sessions not requiring an additional fee.
  • Attendee Mailing List: The ability to review the attendee pre-registration list (first name, last name, mailing address and telephone number) so you can cross-reference against existing customers or potential customers for pre-conference marketing purposes. Exhibitors receive a pre- and post-show attendee mailing list. Attendee emails are reserved for Partners only.
  • Exhibitor Newsletter: Exhibitors receive the Baseball Trade Show e-News, a newsletter that provides the latest information about the show and the Baseball Winter Meetings, as well as information to enhance your experience.
  • Exhibitor Referral Program: Refer a new company to the Baseball Trade Show and receive a $100 credit on your exhibit booth registration. The credit will only be valid when the referred company has completed its registration for the Baseball Trade Show and has been accepted and approved as an exhibitor.

Booth Information

Booth Rates

The Standard Registration rate is $21 per square foot (includes 10'-by-10' spaces up to a 10'-by-40' or 20'-by-20' in size), if purchased by Aug. 1, for booth spaces up to 400 square feet. Starting Aug. 2, prices will increase to $24 per square foot.

An additional $350 is required for a corner booth request and an additional $500 is required for all island booths
(20'-by-20' booths and up).

EXHIBIT BOOTH PACKAGE

  • 8-feet high back drape.
  • 3-feet high side rail drape on each side.
  • Standard exhibitor ID sign, including company name and booth number (hangs off back drape) for a standard inline booth. Note: ID signs are not available for island booths.
  • Three exhibitor name badges per 10'-by-10' space. Additional badges are available for $75 each.

STANDARD BOOTH spaces DO NOT INCLUDE any furnishings or carpet. Order information will be included in the Exhibitor Service Kit, provided by The Expo Group.

Non-profit organizations receive a 40 percent discount on regular booth fees. Must be registered 501(c)(3) organization and provide charitable status documentation to be eligible. Email TradeShow@MiLB.com for more information.

LOGOS AND TRADEMARKS: Only exhibitors who possess an appropriate license may use the logo or trademark of a Minor League Baseball or Major League Baseball organization. Failure to possess a license may result in the seizure of infringing goods and materials. The Baseball Trade Show and Baseball Winter Meetings logos and trademarks may only be used with prior written permission.

Exhibitors may apply for a one-time license to use the 2018 Baseball Trade Show logos and trademarks on promotional materials or products for the duration of the Baseball Trade Show. There is no fee for this license.

Baseball Winter Meetings logos and trademarks are available only to event partners. Please contact TradeShow@MiLB.com to have a Graphic Request Form sent to you.

BOOTH SELECTION

Floor Plan

BOOTH ASSIGNMENTS

All companies are assigned booth space based on several factors, including, but not limited to: priority points, date application is received, national licensee status, exhibitor booth selection and a balanced distribution of products and services throughout the show floor. Booth assignments will not be made until full payment and a Certificate of Insurance is received or purchased.

Booth Selection Information

Floor Plan

If necessary, when making your booth selection choices, please combine multiple 10'-by-10' spaces. Use examples below:

  • 1400 = 10'-by-10'
  • 1400 & 1402 = 10'-by-20'
  • 1400/1402/1404 = 10'-by-30'
  • 1400/1402/1301/1303 = 20'-by-20'
  • and so forth.

PRIORITY POINT SYSTEM

For companies that register prior to July 9, booth locations are assigned according to a priority point system. Exhibitors earn priority points based on factors such as booth size, date of application, partnership and advertising commitments and participation in the Minor League Baseball Promotional Seminar and past Baseball Trade Shows. Booth assignments will be made for all exhibitors who have submitted an exhibit space application, full payment and proof of insurance.

PRIORITY POINTS SCALE

150 Points:Baseball Winter Meetings Presenting Partner
125 Points:Baseball Winter Meetings Supporting Partner
100 Points:Baseball Winter Meetings Experiential Partner
75 Points:Apparel Showcase
50 Points:Advertisement in the Buyer's Guide (Custom Listings do not qualify)
50 Points:On-Site Registration (Companies who registered for 2018 at the 2017 Baseball Trade Show)
20 Points:Event Partner at the 2018 MiLB™ Promotional Seminar
15 Points:Exhibitor at the 2018 MiLB Promotional Seminar
10 Points:MiLB or MLB National Licensees (Points for each; location in Licensee area)
3 Points:For each year of exhibiting
1/4 Point:Each square foot of exhibit space at the Baseball Trade Show from the previous year


Priority Points Deadline

In an effort to ensure proper booth location and to ease the booth assignment process, you must register for the Baseball Trade Show by July 9 to utilize your priority points. Any and all registrations received after this date will be assigned booth spaces on a first-come, first-served basis.

Register Now

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